Job Title | Full-Time Program & Special Events Coordinator
Posted | May 14, 2024
Closes | June 7, 2024 | 5 pm EDT
Location | Toronto, ON
Reports to | Director of Programming
Anticipated start | June 24, 2024
Duration | 6-month contract with renewable option

Organization Description
Women in Film & Television – Toronto (WIFT +Toronto) is a member-based, not-for-profit organization. We are passionate individuals who are dedicated to the education, engagement, and empowerment of our members at all stages of their careers working in the screen-based media industry. WIFT+ Toronto is dedicated to creating a community that is equitable, inclusive, and accessible. Membership is available to everyone, regardless of gender expression.

Job Description
Do you love organizing programs and events, and gain satisfaction in seeing all the elements come together? Do you like project-focused work? Then join WIFT+ Toronto as our Program & Special Events Coordinator. This is an excellent opportunity to work in a fast-paced and collaborative environment and to flex your well-developed coordination, organizational, creative-thinking, and people skills.

The Program & Special Events Coordinator will provide administrative support for our professional development and networking programs including the speaker series, courses, and mentorships. They will also be responsible for supplying administrative support for our annual high-profile events: the Annual General Meeting (Spring); WIFT+ Toronto Showcase (Spring); Reception@TIFF (Fall); and the Crystal Awards Luncheon Gala (Winter). They will also be the lead on our annual online auction that runs for one week during TIFF (September).

Key Responsibilities

• Assist Director of Programming with all program logistics and administration including scheduling, contracts, and content materials management
• Liaise with program participants and program speakers and create and disseminate content materials for programming initiatives
• Create online program registration for programs and events
• Create and manage program and special event critical paths
• Coordinate and oversee program and event volunteers
• Assist with the coordination of our annual events as noted above including event logistics, working with external partners, sponsors and suppliers, managing guest and registration lists, etc.

Qualifications

• Excellent time-management, multi-tasking, and organizational skills
• A minimum of 2 years of special event coordinating experience, preferably in the arts
• Excellent verbal and written communication skills
• Ability to prioritize successfully and thrive in a fast-paced environment
• Strong problem-solving and troubleshooting skills
• Proficient with Microsoft Office, especially Excel, on a PC platform
• Must be able to work occasional evenings, early mornings and weekends

Assets

• Knowledge of and passion for the Canadian screen-based media industry
• Experience working in a nonprofit organization
• Experience or knowledge of working with Eventbrite, CanadaHelps, Bidding Owl (fundraising software)
• SmartServe certified
• An interest in WIFT+ Toronto’s mandate

Application Details

Qualified candidates should send an email with “Program & Special Events Coordinator” in the subject line, with their cover letter (attention Laurie Januska), CV, and three references (including email and daytime phone contact details) as a single document attachment to jobs@wift.com. No phone calls please.

Only candidates selected for an interview will be notified. WIFT+ Toronto is an equal opportunity employer.